Recovery Room & Meetings

The Recovery Room is open throughout SUUSI as a safe space for those in recovery programs. There will also be meetings as needed. The first meeting time and room location will be posted in the NUUS, and then the Recovery Room Coordinator will post a schedule at the room and in the NUUS for the rest of the week, based on what the first group’s wishes for meeting times are.  

Pastoral Care – Ministers of the Day

Should a need arise for pastoral care during SUUSI, you can call the SUUSI Help Line (540-534-1575) to connect with a Minister of the Day (MOD).  

Conflict Resolution (Healthy Relations Team or HeaRT)

Should a conflict arise with another person at SUUSI that you would like help resolving, contact the Healthy Relations Team (HeaRT) through the SUUSI Help Line (540-534-1575). HeaRT, or our Healthy Relations Team, is a volunteer group of both lay persons and ministry professionals trained in conflict resolution and reconciliation processes to engage conflicts that may arise, so that SUUSI may grow as a community of mutual care and responsibility.

What Is HeaRT? (and Why)

What’s a Covenant?
A covenant is an agreement that we make with ourselves and others about how we want to be with each other. These are ideals, and this document is a record of our highest aspirations. It is a map of sorts illustrating the way to be an intentional community, and if we find ourselves lost, this covenant will serve as a reference and reminder of our agreements.

What’s our SUUSI Covenant, and how’d we get it?
In 2018 the SUUSI Board recognized the value of a covenant for the SUUSI community and charged the Rev. Jan Taddeo to gather a team to create a SUUSI Covenant of Accountability to explore agreements that could help develop SUUSI as the intentional community of mutual care it aims to be. After a three-year process of deep listening across the community, the resulting SUUSI Covenant was affirmed by the Board in November 2020, and given to the SUUSI community at SUUSI 2021. In 2024 the board made updates to the Covenant and the Healthy Relations Team (HeaRT) was established, charged with supporting SUUSI participants to live into these agreements. to support the community.

SUUSI’s Covenant
Here are the primary agreements:
SAFETY: We are all responsible for creating an emotionally, physically and spiritually safe space for all participants.
TRUST: We offer our authentic selves, allowing ourselves to be vulnerable and holding the vulnerability of others with the greatest care.
VALIDATION: We see, hear, and value each other for who we are with all the expressions of our identities.
AFFIRMATION: We show appreciation for the gifts each person brings to the community.
ACCOUNTABILITY: We strive to act as if everything we do matters for the well-being of our SUUSI community.
RECONCILIATION: We agree to engage in repair and reconciliation processes when there is a strain on one or more of the five covenantal promises above that causes harm to members of the SUUSi community, including host staff, during SUUSI week or at any time while engaged in SUUSI work and/or activities.

What’s Repair and Reconciliation: SUUSI’s HeaRT?
HeaRT, or our Healthy Relations Team, is a group of volunteers, both lay persons and ministry professionals, trained in conflict resolution and reconciliation processes to engage conflicts that may arise, so that SUUSI may grow as a community of mutual care and responsibility.

SUUSI’s HeaRT Charter, or, How’s it Work?
The SUUSI Healthy Relations Team Charter, affirmed by the SUUSI Board on April 27, 2024, puts forth HeaRT’s charge to guide our living into our best SUUSI selves. Click “More Details about HeaRT” below for the full charter.

What if I experience conflict or harm at SUUSI?
Fortunately, most conflicts at SUUSI can be resolved quickly with One-to-One dialog. People may seek the help of HeaRT at any time to support all parties involved toward full reconciliation.

More Details about HeaRT

Affirmed by the SUUSI Board on April 27, 2024

General Purpose

The purpose of the Healthy Relations Team (HeaRT) is to support SUUSI participants in living into the SUUSI mission of invoking the best within us and our Unitarian Universalist principle to affirm and promote the inherent worth and dignity of all people.

Recognizing that systems of power, privilege, and oppression have traditionally created barriers for persons and groups with particular identities, ages, abilities, and histories, the Healthy Relations Team will serve the SUUSI community by listening and engaging with people who have experienced harm while engaging with SUUSI or SUUSI staff as we strive to live into our best selves.

Who is HeaRT?

Healthy Relations Team volunteers are recruited and hired through a collaborative process between the SUUSI Board President, the SUUSI Director, and the Nurture Staff Director, and is initiated by the Nurture Staff Director. Each Healthy Relations Team volunteer is trained in conflict resolution and mediation practices.

The Healthy Relations Team will report to the SUUSI Board President, SUUSI Director, and Nurture Staff Director (i.e. the Leadership Team) the generalities of the issues and engagements in which they have been involved, and will make recommendations as to any actions that may need to be taken by SUUSI leadership. The HeaRT will consult with the Leadership Team when issues may need to be formally reported as a grievance or incident.

Staffing

The Healthy Relations Team shall consist of seven volunteers. Each will receive half credit for serving as SUUSI staff. Two members will agree to serve in between SUUSIs and they will receive a full staff credit. All members will be asked to serve on the Team for three (3) years. The members will have their terms staggered to ensure continuity through member transitions.

Every effort will be made to staff the team with people who hold a variety of identities related to age, gender, sexuality, race and ethnicity. Members of the Healthy Relations Team may not serve on the SUUSI Board or Core Staff while serving on the Team. Schedules for being on-call will be developed in collaboration with the Nurture Staff Director. Ministers who serve on HeaRT will not serve the community in an official ministerial capacity, such as Ministers of the Day or Worship leaders.

Leadership

Each year, the Team will select one person from among their team to serve as the lead member of HeaRT for that year. This person will be the primary contact for the Board President, the SUUSI Director, and the Nurture Staff Director.

Function and Responsibilities

The lead member of the Team will arrive at SUUSI on Friday so they can meet with the Board President, SUUSI Director, and Nurture Staff Director to be briefed on any issues or concerns that may have arisen or may be of concern, and to develop their schedule for the week. The remaining members of the Team will arrive on Saturday.

Accountability

The Healthy Relations Team is accountable to the SUUSI Community, and will report regularly to the Community regarding the general aspects of issues that have come before the team. 

Communication

The Team will speak with one voice regarding any recommended actions for grievances that are brought to them.

The HeaRT will communicate regularly with the Nurture Staff Director during SUUSI and will have at least one meeting with the Board President, the SUUSI Director, and the Nurture Staff Director during the week of SUUSI. They will provide a report to the SUUSI Board, the SUUSI Director, and the Nurture Staff Director within a month of the end of SUUSI that summarizes the issues experienced within the Community and any possible recommendations for the following SUUSI.

The Team will communicate with the SUUSI Community about the Covenant, the purpose of the HeaRT, and the ways in which we can more meaningfully support people in our community who are part of traditionally oppressed populations via the daily NUUS, during worship services, and other venues and events during SUUSI. 

Authority

The Healthy Relations Team has no authority to remove SUUSI participants from the Community.Should participants refuse to engage with HeaRT or when a shared resolution is not attainable between the participants engaged in  a repair and reconciliation process, the Team may recommend that an ad hoc Board team be formed as stated in the SUUSI policies Section 6.1.E.

Should an incident come before the Healthy Relations Team that involves any member of the Board of Trustees or Core Staff, they will have the authority to engage them in a process of mediation and will not be subjected to intimidation.

Should an incident come before the Board of Trustees, the SUUSI Director, or the Nurture Staff Director in which a member of the Healthy Relations Team has engaged in behaviors that have caused emotional, spiritual, or physical harm to someone in the community, the Board President, the SUUSI Director and the Nurture Staff Director will listen to and engage with the people involved to seek repair and reconciliation and determine the best course of action with regard to that person’s status on the Team.

Frequently Asked Questions about HeaRT

What will happen when I call HeaRT?

You will be contacted by a member of the team who will set up a time for you to meet with two members.  When possible meetings will be staffed by two Healthy Relations Team members.

If the Team can help they will contact the other party. If they believe you are better served by another person they will help you make contact.

All interactions with the Team are confidential except where physical violence or illegal activities are involved.  The Team are all mandated reporters and will take suspected abuse immediately to the Director. 

What if I am called by HeaRT to a meeting?

It is hoped that if you are contacted by the Healthy Relations Team you will be open to the meetings. At times we will each step off the map and get lost. We are fortunate to have a trained team to help. 

You are welcome to bring a friend to these meetings.

If you are unable or unwilling to meet with the Team the matter will be referred to the Director.

What if my issue remains unresolved after engaging with HeaRT?

If the HeaRT comes to consensus that they have exhausted their resources the issue will be referred to the board per the policy (Section 6.1.E). 

Does HeaRT have the authority to remove me from SUUSI?

NO. The purpose of HeaRT is to assist people with coming back into covenant with the SUUSI community.

Anti-Harassment Policy

Daily Meditation

The Meditation Room is open throughout SUUSI for quiet contemplation. Morning Meditations are led by Nurture Co-Chair Rev. Kimi Riegel for those who wish for quiet sitting to start their day. The schedule will be posted at the Meditation Room and in the NUUS.  

Connection Circles

Connection Circles are daily small groups designed to build community and relationships in a spiritual format.  There are four groups, one during each meal time and one at community time.  You can register for a Connection Circle through workshop registration.  Each day will feature a guided program with a different topic compiled by the Nurture team.  On Monday a Nurture Staff member will meet with the groups to start the groups, and then the groups are self-led for the remainder of the week. 

Diversity, Equity, and Inclusion focuses on development of programs and support for groups of people who experience societal marginalization including BIPOC, LGBTQ+, and special needs populations. Accessibility tends to the differing needs (physical, sensory, dietary, etc.) of all in our community. The goals and purpose of SUUSI DEIA include

• To safeguard rights and provide community support and involvement for minority identities 
• To offer educational opportunities for SUUSI at large to continue our quest for understanding regarding marginalized people and lived experiences other than our own
• To facilitate and build inclusivity and equity among SUUSI leadership, planning, and the SUUSI community at large.

Many of us are aware of current political policies that target marginalized communities. These policies and laws are abundant in many of the states that we live in as individuals and pass through on our way to SUUSI. While we may never find the perfect location for SUUSI, we want to push forward, and find a location that can serve as a safe space for people of marginalized communities, especially those that are under attack and are at risk. This means broadening our region of SUUSI, adjusting to a new campus with different requirements and needs, and most importantly, being open minded to change that benefits and protects those that are at risk when they come to SUUSI by traveling through states that may be dangerous to their existence. We encourage those that are in communities that are impacted by these laws to join the site selection committee. 

If you are interested in a sense of safety in numbers and would like to coordinate travel efforts to and from SUUSI please contact DEIA@suusi.org for more information.

OASUUS

OASUUS was envisioned by our beloved Danielle Gladd whose spirit left us. Danielle fought for creation of OASUUS. DEI works to create and expand on the vision that Danielle Gladd had and hopes to honor her legacy. 

We will be working to re engage OASUUS with the SUUSI community to become a space FOR BIPOC and be run BY BIPOC. As a reminder, this is a space specifically for BIPOC (Black, Indigenous, People of Color)  to come together in a community outside of the predominantly white SUUSI; this means that for non-BIPOC SUUSI members, this is not the space to talk about racism or how to be an ally to our community. Respect our space and we encourage everyone to be cognizant and remind each other that OASUUS is a sacred space to be respected and SUUSI needs to be accountable to each other in order to make this happen. OASUUS will not be perfect as we are growing and adapting, please reach out with any ideas or suggestions on how to make OASUUS better. 

Queer Spaces

SUUSI strives to be a safe, welcoming, and accepting space for LGBTQIA+ people. Look for queer-centric programming in the catalog, during community time, and in the dining hall. 

Many of us are aware of the policies that target the LGBTQIA+ community, in particular the Trans community and those who may not fit neatly into the traditional Western gender binary. SUUSI recognizes that inner development and spiritual growth require an ongoing process of meeting the needs of all participants.  We invite everyone to help us create safe spaces and opportunities for all Queer people.  

Accessibility Maps

Click here for campus maps to guide you to ramps and elevators.

Accessibili-Buddies: Helpers and Patrons

Would you like to get to know someone by having an opportunity to be helpful?  Are you someone who could use some help carrying a tray in the dining hall, have a friendly face to help with getting moved into or around your room, or perhaps just a calm presence to help you navigate unfamiliar programming spaces?

Join the Accessibili-Buddies Program at SUUSI!  In registration in SOLIS you may: 

• Request to be matched up with a helper for specific needs or tasks
• Volunteer to be matched up to help someone with a specific need or task

The only requirements are access to a smart phone or other device for contacting your buddy after being matched,  and a heart that is open to this fun opportunity!  Questions or concerns?  Contact deia@suusi.org

Accessibili-Buddies: SpN Squad

Do you know what it is like to feel left out or left behind?  Do you know someone who can do whatever they set their mind to do but may just need some modifications?  Do you like working with kids or teens?  Join the Accessibili-Buddy SpN Squad and help us put the best spin on activities for all our youth, middler, and teen members with special needs!  We are looking for people to keep their eyes and ears open for potentially frustrating situations (too hot, too noisy, something out of reach, something too difficult) that could be extra challenging or awkward for some youth, middlers, or teens and may require some accommodations to help those kiddos succeed and have fun. Volunteers will be assigned to an age group during morning or afternoon programming.  A standard background check will be required and training will be provided.  Experience with special needs youth through teens is a plus.  Please mark SpN Squad under Volunteer Jobs in registration in SOLIS to be a part of this rewarding and fun opportunity!  For more information please contact deia@suusi.org

Food Allergies and Sensitivities

We are very excited to get to know the competent and caring staff in the Radford dining hall!  Contact dining@suusi.org with questions.

• Dining Accessibility Meetup:  Click on the catalog box below for details about this opportunity to get to know your dining services staff, ask questions, and learn the best ways to help our hosts work with you to have a great dining experience.
• Food Options:  Please be sure to complete any dietary restrictions you may have under Special Needs in registration in SOLIS.  Although guarantees can not be made the dining staff will be working with SUUSI to provide options that are both safe and enjoyable for everyone!  Dining hall staff are usually happy to check on ingredients for you; please be aware that requests made during peak meal times may require some patience before busy staffers are available to check for you. Be sure to attend at least one of the Dining Accessibility Meetups (click the catalog box below for more information).
• Dining To Go: Carryout boxes are available in the Dining Hall for a one-time $8 fee.  Fill up in the dining hall and bring your meal to your room, out to a shady tree or bench, or another preferred location.  The next time you want to carry out food simply return your box to the front desk in the dining hall to receive a fresh box, napkin, and plasticwear. 

Mobility Scooters

Our team is continuing to search for options for renting Mobility Scooters.  If we are able to coordinate at least 5 rentals from the same location we may be able to negotiate delivery and discounts; please contact DEIA@suusi.org if interested.  Participants may arrange rentals at the following possibilities:

• EZ Mobility Solutions may include delivery for a cost of about $200.   https://ezmobilitysolutions.com/
• Mobility Plus in Salem (about 40 miles north of Radford) does not include delivery but may offer a lower fee.   www.mobilityplus.net

Sensitivity to Noise, People, and Other Stimuli

Love SUUSI but easily overwhelmed? We hear you!

• Quiet Zones:  Meditation and recovery spaces as well as other low stimuli rooms and programs are available throughout the week.  If you are unable to find what you need on the Accessibility Map above or you would like some recommendations please contact DEIA@suusi.org.
• Dining To Go: See above for details about alternatives to eating in the dining hall.
• Common Ground Cafe: This SUUSI favorite is a place to relax in a small group setting with gentler activities such jigsaw puzzles and coloring pages while enjoying light refreshments.  
• Books & Bazaar:  Enjoy perusing the many offerings and find your next treasure at your own pace.

Moving at Your Own Pace

Appreciating the liveliness of those around you but need to move in your own way?

• Housing and Programming Spaces: Radford University continues to develop accessible spaces for those who use wheelchairs and other mobility devices. A limited number of ADA-compliant dorm room are available and we try to locate programming in accessible spaces when possible. Please be sure to note your specific needs when you register and we will do our best to work with you to meet them.
• Star Car: SUUSI provides limited on-campus transportation via our Star Cars (golf carts), and we work hard to accommodate people with physical challenges.  If there is any possibility that this service may be beneficial to you, be sure to check in at the Star Car table at Sunday Registration.  We understand that participants may not always know ahead of time when they may need a ride, however connecting with us as soon as possible helps us keep the system rolling smoothly.  Additionally, an Accessibility Map with the locations of wheelchair-accessible entrances can be found above and on our Maps page.
• Nature Programs: Our Nature staff strives to create a variety of trips that will appeal to a variety of people.  Accommodations are often available upon request, so please be sure to ask ahead of time so that plans can be made to include as many as possible. Email DEIA@suusi.org for questions or concerns about trips and activities
• More area resources: The New River Valley Disability Resource Center also has a wealth of information and is located near the Radford campus. Go to https://www.nrvdrc.org/ and click on Resources to learn more.